Job Data

Job Title:
Department:
Supervisor:
Pay Class / FLSA Status:

Administrative Assistant / Bookkeeper
Administration
General Manager / Dealer Principal
Hourly / Non-Exempt

• Assists General Manager with operation of dealership and prepares all financial reports.

• Administration
• Customer Service

1. Administration
   • Ensure overall maintenance of accounts, payable, accounts receivable, cash receipt, payroll and general ledger are timely and accurate.
   • Ensure all taxes, licenses, insurance and other dues are intact at all times.
   • Provide prompt, dependable, high quality, typing and other office related assistance to GM.
   • Accountable for daily cash receipts, deposits to bank, posting of cash receipts and disbursements to journals, petty cash management, and daily maintenance of accounts.
   • Initiate & maintain all paperwork on vehicle sales (DMV, Title, Credit/Life Apps, etc.)
   • Maintain an ongoing log of payables and receivables and verify all bills are paid on time.
   • Responsible for weekly payroll and quarterly reporting.
   • Maintain accurate warranty records. Ensure prompt receipt of warranty money due.
   • Responsible for all incoming and outgoing mail disbursement.
   • Set-up and maintain an accurate easy to access filing system for all important documentation.
   • Prepare monthly & quarterly financial reports.
   • Maintain clean efficient office facilities.
2. Customer Service
   • Greet internal and external customers immediately, in a courteous and friendly manner.
   • Handle telephone transactions quickly, and courteously. Record messages or forward to appropriate personnel.
3. Other Duties
   • As Assigned

• None

• Treat all employees and customers fairly, courteously, and with dignity.
• Be honest and fair in all business dealings.

• Knowledge of office accounting systems and experience with computer systems.
• Demonstrated ability to type 60 words per minute.